Optimal Parent Teacher Conferencing™ – Privacy

PRIVACY STATEMENT: OPTIMALPTC

Effective: Septempber 26, 2018

Optimal PTC LLC (the “Company”) believes strongly in protecting the privacy of individuals who visit this website (the “Site”). This Privacy Statement explains what personal information we collect through this Site, how we use, share, and protect that personal information, and what your rights are with respect to your personal information that we gather through the Site. This Privacy Statement applies solely to data collected via the Site. It does not apply to information we may collect through other means, for example by phone or in the context of a direct client relationship, although such information may be covered by separate policies

What Data Do We Collect?

The information we collect through the Site falls into two categories:

Information you voluntarily provide to us on the Site.
Information gathered via automated means as you navigate through the Site.

Information Voluntarily Provided by You:

In the course of using this Site, you may choose to provide us with information to help us serve your needs. For example, you may register on the site with your name, e-mail address, telephone number, and/or any other information you voluntarily enter in order to utilize the services of the site.

Information Collected by Automated Means:

We use various tools to enhance the Site user experience and track users of the Site, including cookies. Cookies are used to allow you to store your username and password on your computer for your convenience. You can refuse to accept and delete cookies by adjusting your browser setting. Please note that refusing or deleting cookies may impact your browsing experience on the Site, or prevent you from using some of its services, and it may result in the deletion of any preferences you have set. For more information on how to reject or delete cookies, you should consult with your browser's or device’s help documentation or visit www.aboutcookies.org. In addition, in the course of seeking network security and consistent service for all users, software programs may be employed to monitor network traffic, identify unauthorized access or access to nonpublic information, detect computer viruses and other software that might damage our computers or the network, and monitor and fine-tune our network’s performance. These programs may detect additional information from your computer such as your IP address, addresses from network packets, and other technical information. Any such information is used only for the purpose of maintaining the security and performance of the Company’s networks and computer systems.

How Do We Use the Data We Collect?

We will use the information provided by you in order to support the services of this Site. We do not use your email or phone number for marketing purposes. We also use information collected on this Site to administer, improve, and personalize the Site, maintain network security and performance and protect against cyber-attacks, and to comply with and enforce applicable laws, industry standards, and our own policies.

With Whom Do We Share Your Data?

We will not disclose, share, sell, or otherwise use your personal information without your consent, except to the extent required by law, in accordance with your instructions, or as identified in this Privacy Statement.
We may share your personal information with:

Your School Administrators: To enable them to provide services to you and to enable them to contact you regarding the services provided by this site.
Agents and Service Providers: We sometimes contract with other companies and individuals to perform functions or services for us or on our behalf, such as hosting this Site and sending e-mail messages. They may have access to personal information, such as email addresses, needed to perform their functions, but are contractually restricted from using such personal information for purposes other than providing services for the Company or on our behalf.
Business Transfers: As we continue to develop our business, we might sell or buy assets. In such transactions, user information generally is one of the transferred business assets. Also, if either the Company itself or any of the Company’s assets were acquired (including through bankruptcy proceedings), your personal information may be one of the transferred assets.
Legal Matters: The Company may preserve, and has the right to disclose any information about you or your use of this Site without your prior permission if the Company has a good faith belief that such action is necessary to: (a) protect and defend the rights, property, or safety of the Company or its affiliates, other users of this Site, or the public; (b) enforce the terms and conditions that apply to use of this Site; (c) respond to claims that any content violates the rights of third parties; (d) respond to claims of suspected or actual illegal activity; (e) respond to an audit or investigate a complaint or security threat; or (f) comply with applicable law, regulation, legal process, or governmental requests.

What Steps Do We Take to Protect Your Information?

This Site and all information that you submit through this Site is collected, stored, and processed in the United States within Company-controlled databases. We restrict access to your personal information to those employees of ours, and our affiliates, and to those service providers who need to use it to provide this Site and our products or services. We have implemented physical, administrative, and technical safeguards to protect your personal information from unauthorized access. However, as effective as our security measures are, no security system is impenetrable. We cannot guarantee the security of our systems, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the Internet.

How Long Do We Keep Your Information?

We will not retain personal data for longer than is necessary. How long is appropriate will depend on the type of data and the use to which it has been put. In general, we retain information for not less than seven (7) years to comply with local tax reporting and employment regulations and good business practice. Our legal department may direct that information be retained for a longer period of time in the event of a litigation hold or as deemed necessary to protect the Company interests or as otherwise required by law.

Some Other Matters

Applicability of This Privacy Statement to International Users:

This Privacy Statement is provided in accordance with and subject to U.S. law. If you access this Site from a location outside of the United States, you agree that your use of this Site is subject to the terms of this Privacy Statement and the Terms of Use and you recognize and accept that your personal information may be transferred to and processed in the U.S. and other countries that may not be deemed to provide the same level of data protection as your home country and that may have been deemed to have inadequate data privacy laws under the laws of your jurisdiction.

Changes to Privacy Statement

The Privacy Statement is subject to change at any time. If we make changes to this Privacy Statement, we will update the date it was last changed at the top of this page. Any changes we make to this Privacy Statement become effective immediately when we post the revised Privacy Statement on this Site. We recommend that you review this Privacy Statement regularly for changes.

Questions or Concerns?

If you have any questions, concerns, or complaints about this Privacy Statement, or our privacy practices in general, they should be directed to the Company at support@optimalptc.com with a subject line of “WEBSITE”